Emily Martin
Executive Secretary Assistant
[email protected] | +1 (503) 987-6543 | linkedin.com/in/emily-martin | Portland, OR
Professional Summary
Secretary Assistant with over 5 years of experience in executive support and cross-departmental coordination. Streamlined communication between the sales and marketing teams, resulting in a 20% increase in project collaboration efficiency. Proficient in Microsoft Office Suite, Google Workspace tools, and CRM systems like Salesforce.
Skills
Microsoft Office Suite, Google Workspace, Asana, Clara.ai, Document Management, Expense Report Processing, Calendar Management, Email & Phone Support
Work Experience
Senior Secretary Assistant
01/2022
Tech Company Inc
San Francisco, CA
•
Created and managed calendars for 8 executives, reducing scheduling conflicts significantly
•
Coordinated cross-departmental meetings, ensuring strong project alignment
•
Processed over 150 expense reports monthly, saving significant administrative fees for the company
•
Developed and maintained a comprehensive document management system, enhancing access to critical information
Secretary Assistant
06/2020 - 12/2021
Previous Company
San Francisco, CA
•
Processed 50+ invoices per week, reducing payment delays by 4 days on average
•
Managed phone calls and emails for 4 department heads, ensuring timely communication with a 98% satisfaction rate among clients
Administrative Assistant
01/2020 - 06/2020
Another Company Inc
Portland, OR
•
Organized company-wide events, resulting in a 75% increase in employee engagement scores
•
Created and distributed weekly newsletters, boosting internal communication by 50%
Projects
Personal Website Redesign
https://emily-martin-portfolio.com
Designed and developed a modern, user-friendly personal website to showcase my skills and professional background, enhancing my online presence.
Event Planning App Prototype
Created a basic event planning app prototype using Agile methodologies and project management tools, aimed at streamlining the process for organizing company events.
Education
Bachelor of Science in Business Administration
09/2017 - 05/2021
Portland State University
Portland, OR
Relevant coursework: Organizational Communication, Project Management Principles, Digital Business Operations. GPA: 3.8
Certifications
Project Management Professional (PMP)
03/2025
Project Management Institute (PMI)
Certification in project management principles and practices, enhancing skills in planning, execution, monitoring, controlling, and closing projects.
Google Workspace Certified Administrator
10/2025
Google Cloud Platform (GCP)
Certification in managing and administering Google Workspace, a suite of cloud-based collaboration tools.
Transform your resume into an interview magnet with AI-powered optimization trusted by job seekers worldwide.
Loading template...
Loading template...
This Secretary Assistant resume example is designed to work effectively with Applicant Tracking Systems (ATS). It includes a clear and concise summary that highlights key achievements such as streamlining communication between departments, resulting in improved productivity. The use of specific keywords related to administrative roles ensures that the resume stands out in automated searches. Additionally, by including relevant experience sections with quantifiable results, this template demonstrates how to effectively showcase your contributions to previous employers.
Want to know how your Executive Secretary Assistant resume performs? Use our free ATS Resume Score tool to get instant feedback on your resume's ATS compatibility for Executive Secretary Assistant positions. Upload your resume below and receive detailed analysis with actionable recommendations to improve your chances of landing interviews.
Instant ATS-friendly analysis with recruiter-ready suggestions to land 2x more interviews. No signup required for basic score.
Import your profile to unlock automated fixes, personalized career tips, and smart job matching.
or click to browse files
Supports PDF and DOCX • Max 20MB
Expert guidelines and best practices for each section of your resume.
First Name Last Name City, State, Zip Code Phone Number | Email Address LinkedIn Profile URL | Portfolio URL (Optional)
Your contact information is the first section recruiters see. Keep it concise and professional. Ensure your email address is appropriate (e.g., [email protected]). Include your LinkedIn profile for a comprehensive view of your professional journey. A portfolio or personal website is recommended for creative, technical, or design roles.
Do not include your full physical address (street number/name) for privacy reasons. Avoid including personal details like marital status, age, photo, or social security number unless specifically required in your country. Don't use unprofessional email addresses.
See clear examples of how to format contact details effectively.
Emily Martin 1234 Random St, Apt 5678 Portland, OR 97001 [email protected] github.com/emilymartin | [email protected]
Emily Martin Portland, OR (503) 987-6543 | [email protected] linkedin.com/in/emily-martin
Professional Title Result-oriented [Role Name] with [Number] years of experience in [Key Skills/Industries]. Proven track record of [Major Achievement]. Skilled in [Key Technologies/Skills]. Committed to delivering [Specific Value] for [Target Industry/Company type].
A professional summary is your elevator pitch. It should be 3-5 sentences long, summarizing your experience, key skills, and major achievements. Tailor it to the job description by using relevant keywords. Focus on what makes you unique and the value you bring to potential employers.
Avoid generic objectives like 'Looking for a challenging role to grow my skills.' Recruiters want to know what value you bring to them, not what you want from them. Don't use first-person pronouns (I, me, my). Keep it concise and impactful.
Compare a weak objective with a strong professional summary.
Objective: I am a hard-working individual looking for a Secretary Assistant position where I can learn new things and advance my career.
Senior Secretary Assistant with over 5 years of experience in executive support and cross-departmental coordination. Streamlined communication between the sales and marketing teams, resulting in a 20% increase in project collaboration efficiency. Proficient in Microsoft Office Suite, Google Workspace tools, and CRM systems like Salesforce.
Objective: To obtain a position where I can utilize my administrative skills to support management.
Administrative expert with extensive experience managing executive schedules, expense reports, and document creation. Streamlined workflows using advanced project management software such as Asana and Google Workspace, improving team productivity by 15%.
Technical Skills - Languages: [List] - Frameworks: [List] - Tools: [List] Soft Skills - [Skill 1], [Skill 2], [Skill 3]
Group your skills logically (e.g., Languages, Frameworks, Tools). Focus on hard skills relevant to the job. List skills in order of proficiency or relevance. Soft skills are better demonstrated through bullet points in your experience section rather than a bare list.
Do not list skills you are not comfortable using in an interview. Avoid using progress bars or percentages to rate your skills (e.g., "Java: 80%"). Do not include outdated technologies unless specifically required.
Practical example showing do's and don'ts for skills
Mentioning outdated software like Microsoft Access without context or relevance to current roles
Listing the most recent version of Microsoft Office Suite with proficiency level
Including soft skills in a long list such as "communication, teamwork, problem-solving"
Describing one's communication skills through examples like "effectively managed interdepartmental meetings to improve project alignment by 30%"
Job Title | Company Name | Location Month Year – Month Year - Action Verb + Context + Result (Quantified) - Led [Project] resulting in [Outcome]... - Collaborated with [Team] to implement [Feature]...
This is the core of your resume. Use reverse-chronological order (most recent first). Start each bullet with a strong action verb. Focus on achievements and impact, not just duties. Use numbers to quantify your impact (dollars, percentages, time saved, users affected). Show progression and increasing responsibility.
Avoid passive language like "Responsible for..." or "Tasked with...." Don't list every single daily task; focus on significant contributions and measurable outcomes. Avoid jargon that recruiters outside your field won't understand.
Practical example showing do's and don'ts for experiences
Responsible for managing the transition to remote work tools.
Streamlined the transition to remote work tools, reducing setup time by 30%.
Tasked with creating and distributing weekly newsletters.
Boosted internal communication by 50% through the creation and distribution of weekly newsletters.
Degree Name | University Name | Location Month Year – Month Year - Relevant Coursework: [Course 1], [Course 2] - Honors/Awards: [Award Name] - GPA: X.X (if above 3.5)
List your highest degree first. If you have significant work experience, keep the education section brief. Include your GPA only if it is above 3.5 or if you are a recent graduate. Highlight relevant coursework, academic projects, honors, or leadership roles.
Do not include high school details if you have a college degree. Avoid listing every single course you took; select only the most relevant ones. Don't include graduation dates from decades ago if age discrimination is a concern in your field.
Practical example showing do's and don'ts for educations
Bachelor of Arts | Portland Community College | Portland, OR September 2015 – June 2017 - Courses: Introduction to Business, Calculus I, English Literature
Bachelor of Science in Business Administration | Portland State University | Portland, OR September 2017 – May 2021 - Relevant Coursework: Organizational Communication, Project Management Principles, Digital Business Operations. - Honors/Awards: Dean's List (Spring 2019 & Fall 2020) - GPA: 3.8
Project Name | Tools/Technologies Used - Briefly describe what you created and its purpose - Highlight specific challenges you solved - Link to portfolio or demo if available
Projects are excellent for demonstrating practical skills, especially if you lack work experience or are changing careers. Include a link to your portfolio or demo if possible. Focus on projects that show problem-solving skills and relevant tools for the target role.
Don't include trivial tutorials unless you significantly expanded on them. Avoid projects that are outdated, incomplete, or irrelevant to the role you're applying for. Don't just list technologies—explain what you created and why it matters.
Practical example showing do's and don'ts for projects
Built a personal website using HTML, CSS, and JavaScript - Created basic pages with text and images - Learned the basics of web development
Developed an intuitive personal portfolio site to showcase skills and professional background - Utilized React.js for dynamic content updates and Bootstrap for responsive design - Enhanced online presence through interactive features like a resume download button
Common questions about this role and how to best present it on your resume.
Skills such as strong organizational abilities, excellent communication and interpersonal skills, proficiency in Microsoft Office Suite, and attention to detail are crucial.
Highlight transferable skills and adaptability. Emphasize your willingness to learn new systems and integrate with a team despite having extensive experience elsewhere.
Typically, a high school diploma or equivalent is required along with relevant work experience in administrative or secretarial positions.
Showcase your role advancement within previous jobs and include any additional responsibilities you took on over time to indicate growth.
Transform your resume into an interview magnet with AI-powered optimization trusted by job seekers worldwide.
3 out of 4 resumes never reach a human eye. Our keyword optimization increases your pass rate by up to 80%, ensuring recruiters actually see your potential.