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Your Next Interview is Just One Resume Away
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Why This Template Works
This resume format is designed to optimize for Applicant Tracking Systems (ATS) by including key skills and responsibilities relevant to an Entry Level Medical Assistant position. The use of bullet points with action verbs such as 'streamlined', 'implemented', and 'managed' helps in highlighting achievements, which are crucial for ATS recognition. Additionally, incorporating industry-specific keywords like 'patient care coordination' and 'medical billing' enhances visibility in resume databases.
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How to Write This Resume
Expert guidelines and best practices for each section of your resume.
Contact
First Name Last Name City, State, Zip Code Phone Number | Email Address LinkedIn Profile URL | Portfolio URL (Optional)
General Guidelines
Your contact information is the first section recruiters see. Keep it concise and professional. Ensure your email address is appropriate (e.g., [email protected]). Include your LinkedIn profile for a comprehensive view of your professional journey. A portfolio or personal website is recommended for creative, technical, or design roles.
Do not include your full physical address (street number/name) for privacy reasons. Avoid including personal details like marital status, age, photo, or social security number unless specifically required in your country. Do not use unprofessional email addresses.
Real Examples
See clear examples of how to format contact details effectively.
John Doe 1234 Random St, Apt 56 New York, NY 10001 [email protected] github.com/aliciacode Single, 28 years old
John Doe New York, NY (555) 123-4567 | [email protected] linkedin.com/in/johndoe | johndoe.com
Quick Tips
- Use a professional email address (firstname.lastname format)
- Ensure your voicemail is set up and professional
- Double-check your phone number and email for typos
- Make your LinkedIn URL custom (linkedin.com/in/yourname)
Summary
Professional Title Result-oriented [Role Name] with [Number] years of experience in [Key Skills/Industries]. Proven track record of [Major Achievement]. Skilled in [Key Technologies/Skills]. Committed to delivering [Specific Value] for [Target Industry/Company type].
General Guidelines
A professional summary is your elevator pitch. It should be 3-5 sentences long, summarizing your experience, key skills, and major achievements. Tailor it to the job description by using relevant keywords. Focus on what makes you unique and the value you bring to potential employers.
Avoid generic objectives like 'Looking for a challenging role to grow my skills.' Recruiters want to know what value you bring to them, not what you want from them. Don't use first-person pronouns (I, me, my). Keep it concise and impactful.
Real Examples
Compare a weak objective with a strong professional summary.
Objective: I am a hard-working individual looking for a Entry Level Medical Assistant position where I can learn new things and advance my career.
Entry-level medical assistant with hands-on experience in patient intake, EHR updates, appointment scheduling, and insurance documentation. Known for careful records, calm patient communication, and consistent HIPAA-aware work habits.
Quick Tips
- Quantify achievements where possible (e.g., 'Increased revenue by 20%')
- Keep it under 5 lines for readability
- Use strong action verbs to start sentences
- Tailor the summary to match the job description
Skills
Clinical and Administrative Skills - Patient intake, appointment scheduling, EHR updates, insurance verification, HIPAA awareness Tools - EHR/EMR systems, scheduling software, spreadsheets, phone systems
General Guidelines
Group your skills logically (e.g., Languages, Frameworks, Tools). Focus on hard skills relevant to the job. List skills in order of proficiency or relevance. Soft skills are better demonstrated through bullet points in your experience section rather than a bare list.
Do not list skills you are not comfortable using in an interview. Avoid using progress bars or percentages to rate your skills (e.g., "Java: 80%"). Do not include outdated technologies unless specifically required by the job description.
Real Examples
Using medical billing software with proficiency level indicators such as 'Medisoft: Advanced'
List specific tools like Medisoft or Nextech without subjective proficiency levels.
Listing outdated EHR systems that are no longer used, e.g., 'Pioneers EHR'
Include only current and relevant EHR systems such as Epic or Cerner.
Quick Tips
- Prioritize technical skills relevant to the healthcare industry such as proficiency with Electronic Health Records (EHR) systems, medical billing software, and HIPAA compliance tools.
- Ensure soft skills like communication, empathy, time management, and team collaboration are highlighted but avoid listing them in isolation. Instead, demonstrate these through experience bullet points.
- Organize your technical skillset logically by grouping related technologies such as EHR systems and billing/coding tools together for clarity.
- Exclude any irrelevant or outdated technology from the skills section unless required by a specific job application.
Experience
Job Title | Company Name | Location Month Year – Month Year - Action Verb + Context + Result (Quantified) - Led [Project] resulting in [Outcome]... - Collaborated with [Team] to implement [Feature]...
General Guidelines
This is the core of your resume. Use reverse-chronological order (most recent first). Start each bullet with a strong action verb. Focus on achievements and impact, not just duties. Use numbers to quantify your impact (dollars, percentages, time saved, users affected). Show progression and increasing responsibility.
Avoid passive language like "Responsible for..." or "Tasked with...." Don't list every single daily task; focus on significant contributions and measurable outcomes. Avoid jargon that recruiters outside your field won't understand.
Real Examples
Practical example showing do's and don'ts for experiences
Responsible for updating patient records accurately.
Checked in 50+ patients per day, verified insurance details, and updated intake forms before provider visits.
Duties included scheduling appointments and managing medical supplies.
Tracked exam-room supplies and flagged low inventory before shortages affected patient flow.
Quick Tips
- Use strong action verbs such as 'processed,' 'created,' and 'coordinated' to start each bullet point.
- Quantify your achievements with specific numbers, percentages, or other measurable outcomes where possible.
- Highlight responsibilities that demonstrate leadership or initiative in a healthcare setting.
- Avoid generic statements; instead, focus on unique contributions that set you apart from other candidates.
Education
Degree Name | University Name | Location Month Year – Month Year - Relevant Coursework: [Course 1], [Course 2] - Honors/Awards: [Award Name] - GPA: X.X (if above 3.5)
General Guidelines
List your highest degree first. If you have significant work experience, keep the education section brief. Include your GPA only if it is above 3.5 or if you are a recent graduate. Highlight relevant coursework, academic projects, honors, or leadership roles.
Do not include high school details if you have a college degree. Avoid listing every single course you took; select only the most relevant ones. Don't include graduation dates from decades ago if age discrimination is a concern in your field.
Real Examples
Practical example showing do's and don'ts for educations
Bachelor of Arts | University of Phoenix | Los Angeles, CA September 2018 – June 2022 - Coursework: English Literature, History, Psychology, Chemistry - GPA: 3.2
Bachelor of Science in Health Information Management | Arizona State University | Phoenix, AZ September 2018 – May 2022 - Relevant Coursework: Medical Terminology, Healthcare Informatics, Electronic Health Records (EHR), HIPAA Compliance - Honors/Awards: Dean’s List Fall 2021
Quick Tips
- List your degrees in reverse chronological order starting with the most recent.
- Highlight relevant coursework and projects that align with your current career goals as an Entry Level Medical Assistant.
- Include certifications if they are specific to your field, such as Certified Medical Assistant (CMA).
- Avoid listing outdated or irrelevant educational details unless directly asked.
Projects
Project Name | Tools/Technologies Used - Briefly describe what you created and its purpose - Highlight specific challenges you solved - Link to portfolio or demo if available
General Guidelines
Projects can help entry-level medical assistant candidates show practical clinic skills when work history is still limited. Choose projects tied to patient intake, EHR documentation, scheduling, insurance workflows, privacy, or clinic operations.
Don't include trivial tutorials unless you significantly expanded on them. Avoid projects that are outdated, incomplete, or irrelevant to the role you're applying for. Don't just list technologies—explain what you created and why it matters.
Real Examples
Practical example showing do's and don'ts for projects
Developed a basic HTML webpage using Notepad, demonstrating the creation of a simple landing page.
Created a patient intake checklist that reduced missing insurance and consent details during front-desk check-in.
Took a course on EHR systems but did not implement any practical applications or create anything tangible from it.
Built an EHR record audit tracker to identify missing fields and support cleaner handoffs between administrative and clinical staff.
Quick Tips
- Include a link to your portfolio or demo if available for projects that showcase your skills effectively.
- Focus on projects that highlight problem-solving abilities and the use of relevant tools such as EHR systems, medical billing software, or compliance tools.
- Detail specific challenges you overcame during project development, emphasizing how these solutions address real-world healthcare issues.
- Avoid listing technologies without context. Always explain what you created and why it matters in the context of your career goals.
Frequently Asked Questions
Common questions about this role and how to best present it on your resume.
Focus on patient intake, EHR documentation, scheduling, insurance verification, HIPAA awareness, medical terminology, and any externship or clinic support experience.
Use clinical training, externships, volunteer work, front-desk healthcare tasks, and transferable customer service experience. Keep every bullet tied to real work you performed.
Yes. List certifications that are completed or clearly in progress, and include relevant coursework if you are still building hands-on experience.
Start with the task, add the healthcare context, and include realistic numbers such as daily intake volume, record updates, or appointment coordination when accurate.
Your Next Interview is Just One Resume Away
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