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Why This Template Works
This resume format works well for ATS due to its clear and concise structure, highlighting key achievements and responsibilities relevant to the Deputy Chief of Staff role. The inclusion of quantifiable results and strategic initiatives ensures that it stands out among other applications when parsed by automated systems.
Additionally, the use of action verbs and industry-specific keywords enhances visibility in job search engines, making it easier for recruiters to identify qualified candidates. This format also caters to human review with a visually appealing layout that emphasizes professional experience while remaining succinct.
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How to Write This Resume
Expert guidelines and best practices for each section of your resume.
Contact
First Name Last Name City, State, Zip Code Phone Number | Email Address LinkedIn Profile URL | Portfolio URL (Optional)
General Guidelines
Your contact information is the first section recruiters see. Keep it concise and professional. Ensure your email address is appropriate (e.g., [email protected]). Include your LinkedIn profile for a comprehensive view of your professional journey. A portfolio or personal website is recommended for creative, technical, or design roles.
Do not include your full physical address (street number/name) for privacy reasons. Avoid including personal details like marital status, age, photo, or social security number unless specifically required in your country. Don't use unprofessional email addresses.
Real Examples
See clear examples of how to format contact details effectively.
Emily Wong 1234 Main St, Apt B San Francisco, CA 94105 [email protected]
Emily Wong San Francisco, CA (555) 432-7890 | [email protected] linkedin.com/in/emily-wong-chief-of-staff
Quick Tips
- Use a professional email address (firstname.lastname format)
- Ensure your voicemail is set up and professional
- Double-check your phone number and email for typos
- Make your LinkedIn URL custom (linkedin.com/in/yourname)
Summary
Professional Title Result-oriented [Role Name] with [Number] years of experience in [Key Skills/Industries]. Proven track record of [Major Achievement]. Skilled in [Key Technologies/Skills]. Committed to delivering [Specific Value] for [Target Industry/Company type].
General Guidelines
A professional summary is your elevator pitch. It should be 3-5 sentences long, summarizing your experience, key skills, and major achievements. Tailor it to the job description by using relevant keywords. Focus on what makes you unique and the value you bring to potential employers.
Avoid generic objectives like 'Looking for a challenging role to grow my skills.' Recruiters want to know what value you bring to them, not what you want from them. Don't use first-person pronouns (I, me, my). Keep it concise and impactful.
Real Examples
Compare a weak objective with a strong professional summary.
Objective: I am a hard-working individual looking for a Deputy Chief of Staff position where I can learn new things and advance my career.
Deputy Chief of Staff with 6+ years of experience supporting executive leaders, coordinating sensitive initiatives, and improving operating cadence. Skilled in stakeholder alignment, crisis response, leadership briefings, and cross-functional execution.
Quick Tips
- Quantify achievements where possible (e.g., 'Increased revenue by 20%')
- Keep it under 5 lines for readability
- Use strong action verbs to start sentences
- Tailor the summary to match the job description
Skills
Technical Skills - Languages: [List] - Frameworks: [List] - Tools: [List] Soft Skills - [Skill 1], [Skill 2], [Skill 3]
General Guidelines
Group your skills logically (e.g., Languages, Frameworks, Tools). Focus on hard skills relevant to the job. List skills in order of proficiency or relevance. Soft skills are better demonstrated through bullet points in your experience section rather than a bare list.
Do not list skills you are not comfortable using in an interview. Avoid using progress bars or percentages to rate your skills (e.g., "Java: 80%"). Do not include outdated technologies unless specifically required.
Real Examples
Practical example showing do's and don'ts for skills
Crisis management - 65%
Strategic planning, team leadership, crisis management
Quick Tips
- Prioritize technical skills that are directly relevant to the Deputy Chief of Staff role such as data analytics tools and project management software.
- List soft skills under a separate heading like 'Leadership Skills' or 'Soft Skills' and use them to highlight your interpersonal abilities.
- Ensure each skill is concise yet descriptive, avoiding vague terms like 'experienced in'.
- Order technical skills by importance for the job or relevance to recent roles.
Experience
Job Title | Company Name | Location Month Year – Month Year - Action Verb + Context + Result (Quantified) - Led [Project] resulting in [Outcome]... - Collaborated with [Team] to implement [Feature]...
General Guidelines
This is the core of your resume. Use reverse-chronological order (most recent first). Start each bullet with a strong action verb. Focus on achievements and impact, not just duties. Use numbers to quantify your impact (dollars, percentages, time saved, users affected). Show progression and increasing responsibility.
Avoid passive language like "Responsible for..." or "Tasked with...." Don't list every single daily task; focus on significant contributions and measurable outcomes. Avoid jargon that recruiters outside your field won't understand.
Real Examples
Oversaw the operations team, responsible for handling day-to-day tasks such as scheduling meetings and updating spreadsheets.
Led the restructuring of the operations team, resulting in a 20% increase in operational efficiency within one year.
Assisted with developing training programs for new employees to ensure they were up-to-date on company policies and procedures.
Developed a comprehensive leadership training program that increased performance metrics by 30% across the organization.
Quick Tips
- Start each bullet with the executive problem you helped solve, such as alignment, prioritization, crisis response, or follow-through.
- Quantify results only when you can support the number; otherwise show scope through teams, stakeholders, cadence, or decisions influenced.
- Highlight work that shows trust with senior leaders, sensitive information, and cross-functional decision-making.
- Keep bullets focused on outcomes, not calendar management or vague coordination.
Education
Degree Name | University Name | Location Month Year – Month Year - Relevant Coursework: [Course 1], [Course 2] - Honors/Awards: [Award Name] - GPA: X.X (if above 3.5)
General Guidelines
List your highest degree first. If you have significant work experience, keep the education section brief. Include your GPA only if it is above 3.5 or if you are a recent graduate. Highlight relevant coursework, academic projects, honors, or leadership roles.
Do not include high school details if you have a college degree. Avoid listing every single course you took; select only the most relevant ones. Don't include graduation dates from decades ago if age discrimination is a concern in your field.
Real Examples
Practical example showing do's and don'ts for educations
Bachelor of Arts in English | University of California, Berkeley | Berkeley, CA September 2013 – May 2017 - Courses: Introduction to Literature, Creative Writing, Shakespearean Drama, Modern American Poetry, Comparative Literary Theory
Master of Science in Business Administration | University of California, Berkeley | Berkeley, CA September 2014 – May 2017 - Relevant Coursework: Corporate Finance, Strategic Management, Data Analytics - Honors/Awards: Dean's List
Quick Tips
- List your highest degree first to emphasize qualifications.
- Include relevant coursework that directly relates to the job requirements.
- Highlight any academic honors or awards if applicable and impressive.
- Keep the education section concise but informative.
Projects
Project Name | Tools/Technologies Used - Briefly describe what you created and its purpose - Highlight specific challenges you solved - Link to portfolio or demo if available
General Guidelines
Projects are excellent for demonstrating practical skills, especially if you lack work experience or are changing careers. Include a link to your portfolio or demo if possible. Focus on projects that show problem-solving skills and relevant tools for the target role.
Don't include trivial tutorials unless you significantly expanded on them. Avoid projects that are outdated, incomplete, or irrelevant to the role you're applying for. Don't just list technologies—explain what you created and why it matters.
Real Examples
Practical example showing do's and don'ts for projects
Created a basic website using HTML/CSS - This project demonstrates no real-world application or problem-solving skills.
Developed an internal communication platform using Slack API and Asana to streamline cross-department collaboration, reducing response times by 50%.
Quick Tips
- Focus on projects that showcase your ability to manage complex situations or lead teams through crises.
- Use project descriptions to highlight how you utilized specific tools or technologies relevant to the Deputy Chief of Staff role.
- Include metrics or results where possible to demonstrate tangible impact and efficiency improvements.
- Mention any certifications or professional affiliations gained during these projects that reinforce your qualifications.
Frequently Asked Questions
Common questions about this role and how to best present it on your resume.
Emphasize executive support, strategic planning, stakeholder management, operating cadence, project follow-through, and examples of handling sensitive or high-priority initiatives.
Use bullets that show the context, your action, and the business result. Mention executive briefings, decision tracking, cross-functional coordination, policy work, or measurable process improvements when they are accurate.
Many candidates bring experience in operations, strategy, policy, communications, consulting, or people leadership. A relevant degree can help, but evidence of judgment, execution, and trusted executive partnership matters most.
Show increasing scope: larger teams, more senior stakeholders, broader initiatives, more sensitive projects, and clearer ownership of executive priorities over time.
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