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Why This Template Works
This resume format works well for ATS by including key action verbs like 'spearheaded', 'optimized', and 'streamlined'. It also highlights measurable accomplishments such as increased efficiency rates or successful project completion percentages, which are crucial for ATS systems to pick up on. The inclusion of relevant keywords pertinent to the Chief of Staff role ensures that both human readers and automated systems can easily identify the candidate's expertise.
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How to Write This Resume
Expert guidelines and best practices for each section of your resume.
Contact
First Name Last Name City, State, Zip Code Phone Number | Email Address LinkedIn Profile URL | Portfolio URL (Optional)
General Guidelines
Your contact information is the first section recruiters see. Keep it concise and professional. Ensure your email address is appropriate (e.g., [email protected]). Include your LinkedIn profile for a comprehensive view of your professional journey. A portfolio or personal website is recommended for creative, technical, or design roles.
Do not include your full physical address (street number/name) for privacy reasons. Avoid including personal details like marital status, age, photo, or social security number unless specifically required in your country. Do not use unprofessional email addresses such as nicknames or casual usernames.
Real Examples
See clear examples of how to format contact details effectively.
John Doe 1234 Random St, Apt 56 New York, NY 10001 [email protected] github.com/aliciacode Single, 28 years old
John Doe New York, NY (555) 123-4567 | [email protected] linkedin.com/in/johndoe | johndoe.com
Quick Tips
- Use a professional email address (firstname.lastname format)
- Ensure your voicemail is set up and professional
- Double-check your phone number and email for typos
- Make your LinkedIn URL custom (linkedin.com/in/yourname)
Summary
Professional Title Result-oriented [Role Name] with [Number] years of experience in [Key Skills/Industries]. Proven track record of [Major Achievement]. Skilled in [Key Technologies/Skills]. Committed to delivering [Specific Value] for [Target Industry/Company type].
General Guidelines
A professional summary is your elevator pitch. It should be 3-5 sentences long, summarizing your experience, key skills, and major achievements. Tailor it to the job description by using relevant keywords. Focus on what makes you unique and the value you bring to potential employers.
Avoid generic objectives like 'Looking for a challenging role to grow my skills.' Recruiters want to know what value you bring to them, not what you want from them. Don't use first-person pronouns (I, me, my). Keep it concise and impactful.
Real Examples
Compare a weak objective with a strong professional summary.
Objective: I am a hard-working individual looking for a Chief of Staff position where I can learn new things and advance my career.
Senior Chief of Staff with over six years of experience in executive support, operations management, and cross-functional leadership. Spearheaded several initiatives that expanded company offerings by 50% while improving operational efficiency by 30%. Expert in strategic planning, process optimization, and stakeholder management.
Quick Tips
- Quantify achievements where possible (e.g., 'Increased revenue by 20%')
- Keep it under 5 lines for readability
- Use strong action verbs to start sentences
- Tailor the summary to match the job description
Skills
Technical Skills - Languages: [List] - Frameworks: [List] - Tools: [List] Soft Skills - [Skill 1], [Skill 2], [Skill 3]
General Guidelines
Group your skills logically (e.g., Languages, Frameworks, Tools). Focus on hard skills relevant to the job. List skills in order of proficiency or relevance. Soft skills are better demonstrated through bullet points in your experience section rather than a bare list.
Do not list skills you are not comfortable using in an interview. Avoid using progress bars or percentages to rate your skills (e.g., 'Java: 80%') as they are subjective and often misinterpreted. Don't include outdated technologies unless specifically required.
Real Examples
Practical example showing do's and don'ts for skills
Languages: Java, Python Frameworks: Django, Flask Soft Skills: Conflict Resolution, Team Leadership, Project Management (50% proficiency)
Tools: Slack, Jira, Asana Framework: Agile Methodologies Soft Skills: Cross-functional Collaboration, Stakeholder Management
Quick Tips
- List technical skills that align with the job requirements and industry trends.
- Prioritize soft skills such as communication and leadership through relevant experience highlights rather than a separate list.
- Include certifications or training in specialized areas to demonstrate proficiency in less common but valuable skills.
- Use skill sections to differentiate yourself by highlighting unique or advanced capabilities.
Experience
Job Title | Company Name | Location Month Year – Month Year - Action Verb + Context + Result (Quantified) - Led [Project] resulting in [Outcome]... - Collaborated with [Team] to implement [Feature]...
General Guidelines
This is the core of your resume. Use reverse-chronological order (most recent first). Start each bullet with a strong action verb. Focus on achievements and impact, not just duties. Use numbers to quantify your impact (dollars, percentages, time saved, users affected). Show progression and increasing responsibility.
Avoid passive language like "Responsible for..." or "Tasked with...." Don't list every single daily task; focus on significant contributions and measurable outcomes. Avoid jargon that recruiters outside your field won't understand.
Real Examples
Practical example showing do's and don'ts for experiences
Managed the organization of meetings and maintained records.
Coordinated high-level executive meetings, ensuring agendas were set and minutes documented to facilitate informed decision-making.
Worked on various projects involving multiple departments.
Led a cross-functional project team that integrated new CRM systems across departments, increasing data accuracy by 25% within six months.
Quick Tips
- Begin with the most recent role and work backwards to highlight career progression. Each position should demonstrate an increase in responsibility or impact.
- Use strong action verbs like 'led', 'initiated', 'optimized', 'streamlined' to showcase leadership and initiative.
- Quantify achievements wherever possible, such as stating 'increased efficiency by 30%' or 'reduced costs by $150K'. This makes your accomplishments more tangible.
- Keep bullet points concise but detailed enough to provide insight into the complexity of tasks. Avoid overly broad statements like 'handled various projects' without specifying outcomes.
Education
Degree Name | University Name | Location Month Year – Month Year - Relevant Coursework: [Course 1], [Course 2] - Honors/Awards: [Award Name] - GPA: X.X (if above 3.5)
General Guidelines
List your highest degree first. If you have significant work experience, keep the education section brief. Include your GPA only if it is above 3.5 or if you are a recent graduate. Highlight relevant coursework, academic projects, honors, or leadership roles.
Do not include high school details if you have a college degree. Avoid listing every single course you took; select only the most relevant ones. Don't include graduation dates from decades ago if age discrimination is a concern in your field.
Real Examples
Practical example showing do's and don'ts for educations
Bachelor of Arts in Business Administration | University of California, Los Angeles (UCLA) | Los Angeles, CA September 2015 – May 2019 - Coursework: Principles of Management, Organizational Behavior, Marketing Strategies, Financial Accounting, Human Resource Management, Operations Management, Business Ethics and Corporate Social Responsibility, International Business, Entrepreneurship, Supply Chain Management, Logistics, Information Technology in Business, Strategic Management - Honors/Awards: Dean's List (Fall 2016), Best Final Project Award (Spring 2018) - GPA: 3.7
Master of Business Administration | XYZ University | San Francisco, CA September 2017 – May 2019 - Relevant Coursework: Strategic Planning, Data Analytics, Cross-Functional Leadership - Honors/Awards: Dean's List (Fall 2018) - GPA: 3.9
Quick Tips
- List your education in reverse chronological order.
- Focus on highlighting relevant coursework that aligns with the job requirements.
- Include any academic honors or awards to showcase achievement and dedication.
- Mention your degree, university name, location, dates of attendance, and a concise summary of key achievements.
Projects
Project Name | Tools/Technologies Used - Briefly describe what you created and its purpose - Highlight specific challenges you solved - Link to portfolio or demo if available
General Guidelines
Projects are excellent for demonstrating practical skills, especially if you lack work experience or are changing careers. Include a link to your portfolio or demo if possible. Focus on projects that show problem-solving skills and relevant tools for the target role.
Don't include trivial tutorials unless you significantly expanded on them. Avoid projects that are outdated, incomplete, or irrelevant to the role you're applying for. Don't just list technologies—explain what you created and why it matters.
Real Examples
Practical example showing do's and don'ts for projects
Created a basic website using HTML/CSS/JavaScript. The site had minimal content and was not connected to any backend services.
Developed an internal company platform using React.js, Node.js, and MongoDB to streamline project management processes. Increased team productivity by 30% through automated task assignments and real-time updates.
Quick Tips
- Highlight projects that showcase your ability to solve complex problems with innovative solutions.
- Use the space to explain how you utilized specific technologies and tools relevant to a Chief of Staff role, such as Asana or Jira for project management.
- Include metrics if possible to quantify impact or results achieved through your projects.
- Ensure that each project listed provides insight into your strategic planning capabilities and cross-functional leadership.
Frequently Asked Questions
Common questions about this role and how to best present it on your resume.
Essential skills include strategic planning, executive communication, project management, and business development.
Highlight transferable skills and achievements relevant to the new industry. Emphasize your ability to adapt quickly and learn new domains efficiently.
Advanced degrees, leadership experience, and a proven track record in executive support roles are highly valued.
Showcase your growing responsibilities over the years, including the impact you made at each stage of your career.
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