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information-technology
Accounts Receivable Specialist
Resume Example
4.5 / 5
Laura Martinez
Accounts Receivable Specialist
[email protected] | +1 (555) 456-7890 | linkedin.com/in/laura-martinez-ar-specialist | lauramartinezportfolio.com | San Francisco, CA
Professional Summary
Accounts Receivable Specialist with 5+ years of experience managing invoicing, cash application, collections follow-up, and account reconciliations for high-volume B2B teams. Reduced past-due balances by tightening follow-up workflows, partnered across teams to resolve billing issues faster, and kept aging reports accurate for month-end close. Comfortable with ERP billing systems, Excel reporting, and customer-facing collections communication.
Work Experience
Accounts Receivable Specialist
01/2022
Tech Company Inc
San Francisco, CA
•
Built a payment-tracking workflow in Sage Intacct and Excel that gave the team daily visibility into overdue invoices and helped reduce late payments by 30%.
•
Processed 500+ invoices and cash receipts each month while maintaining accurate customer balances and clean audit trails.
•
Partnered with sales and customer success to resolve billing disputes, cutting average resolution time by 2 business days.
•
Supported ERP workflow updates that shortened invoice review and posting time during month-end close.
Accounts Receivable Coordinator
06/2019 - 12/2021
Finance Firm LLC
San Francisco, CA
•
Managed 400+ customer accounts, monitored aging reports, and followed up on outstanding balances to keep collections on schedule.
•
Reduced invoice disputes by 15% by standardizing backup documentation and confirming purchase-order details before billing.
Accounts Receivable Analyst
02/2018 - 05/2019
Enterprise Solutions Corp
San Francisco, CA
•
Reviewed 80+ past-due accounts each month, escalated high-risk balances, and supported recovery plans for delinquent customers.
•
Prepared weekly receivables reports for finance leaders, improving visibility into DSO trends and collection priorities.
Skills
ERP Systems (SAP, Oracle Financials), AI/ML Tools for Predictive Analytics, Cloud-Based Accounting Software (QuickBooks Online, Xero), Financial Reporting and Analysis, Payment Processing Automation, Cash Flow Optimization, Cross-Border Payment Management, Compliance and Regulatory Standards (GDPR, SOX)
Education
Bachelor of Science in Accounting
09/2013 - 05/2017
San Francisco State University
San Francisco, CA
Projects
Receivables Aging Dashboard
Built a Tableau dashboard fed by ERP exports to track past-due balances, dispute volume, and collector follow-up activity by customer segment.
Invoice Follow-Up Playbook
Created email templates and escalation steps for collections outreach so the team could handle recurring billing issues more consistently.
Certifications
Certified Public Accountant (CPA)
06/2024
Certified Management Accountant (CMA)
05/2025
Why This Template Works
This resume format is designed to be highly effective with Applicant Tracking Systems (ATS) due to its clear structure and inclusion of relevant keywords. The use of action verbs such as 'streamlined', 'managed', and 'optimized' helps in highlighting key achievements, which are crucial for ATS algorithms. Additionally, the inclusion of specific metrics and figures enhances visibility, making it stand out among other applications.
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How to Write This Resume
Expert guidelines and best practices for each section of your resume.
01
Contact
Contact
First Name Last Name City, State, Zip Code Phone Number | Email Address LinkedIn Profile URL | Portfolio URL (Optional)
General Guidelines
Your contact information is the first section recruiters see. Keep it concise and professional. Ensure your email address is appropriate (e.g., [email protected]). Include your LinkedIn profile for a comprehensive view of your professional journey. A portfolio or personal website is recommended for creative, technical, or design roles.
Avoid This
Do not include your full physical address (street number/name) for privacy reasons. Avoid including personal details like marital status, age, photo, or social security number unless specifically required in your country. Do not use unprofessional email addresses such as those from free webmail services with a casual tone.
Real Examples
See clear examples of how to format contact details effectively.
Don't
Laura Martinez 1234 Random St, Apt 567 San Francisco, CA 94102 [email protected] instagram.com/laura
Do
Laura Martinez San Francisco, CA (555) 456-7890 | [email protected] linkedin.com/in/laura-martinez-ar-specialist
Quick Tips
- Use a professional email address (firstname.lastname format)
- Ensure your voicemail is set up and professional
- Double-check your phone number and email for typos
- Make your LinkedIn URL custom (linkedin.com/in/yourname)
02
Summary
Summary
Professional Title
Result-oriented [Role Name] with [Number] years of experience in [Key Skills/Industries]. Proven track record of [Major Achievement]. Skilled in [Key Technologies/Skills]. Committed to delivering [Specific Value] for [Target Industry/Company type].
General Guidelines
A professional summary is your elevator pitch. It should be 3-5 sentences long, summarizing your experience, key skills, and major achievements. Tailor it to the job description by using relevant keywords. Focus on what makes you unique and the value you bring to potential employers.
Avoid This
Avoid generic objectives like 'Looking for a challenging role to grow my skills.' Recruiters want to know what value you bring to them, not what you want from them. Don't use first-person pronouns (I, me, my). Keep it concise and impactful.
Real Examples
Compare a weak objective with a strong professional summary.
Don't
Objective: I want an accounts receivable job where I can learn more about finance and grow my career.
Do
Accounts Receivable Specialist with 5+ years of experience in billing, collections, and cash application. Improved follow-up workflows, reduced past-due balances, and kept reconciliations accurate in a high-volume environment. Strong with ERP systems, Excel reporting, and customer communication.
Quick Tips
- Quantify achievements where possible (e.g., 'Increased revenue by 20%')
- Keep it under 5 lines for readability
- Use strong action verbs to start sentences
- Tailor the summary to match the job description
03
Skills
Skills
Technical Skills
- Languages: [List]
- Frameworks: [List]
- Tools: [List]
Soft Skills
- [Skill 1], [Skill 2], [Skill 3]
General Guidelines
Group your skills logically (e.g., Languages, Frameworks, Tools). Focus on hard skills relevant to the job. List skills in order of proficiency or relevance. Soft skills are better demonstrated through bullet points in your experience section rather than a bare list.
Avoid This
Do not list skills you are not comfortable using in an interview. Avoid using progress bars or percentages to rate your skills (e.g., "Java: 80%"). Do not include outdated technologies unless specifically required.
Real Examples
Practical example showing do's and don'ts for skills
Don't
ERP Systems: Oracle Financials, SAP; AI/ML Tools: IBM Watson, Salesforce Einstein;
Do
- ERP Systems: Oracle Financials, SAP
- AI/ML Tools: IBM Watson, Salesforce Einstein
Don't
Java 80%, Python 75% (useless to the reader and subjective)
Do
Proficient in Java and Python for automation and process optimization.
Quick Tips
- Prioritize tools and workflows used in accounts receivable, such as ERP billing systems, Excel reporting, cash application, and reconciliations.
- Keep soft skills specific to the work, such as customer communication, follow-up discipline, and dispute resolution.
- Only list systems and processes you can discuss clearly in an interview.
- Match your skills section to the billing, collections, and reporting language used in the job description.
04
Experience
Experience
Job Title | Company Name | Location Month Year – Month Year
- Action Verb + Context + Result (Quantified)
- Led [Project] resulting in [Outcome]...
- Collaborated with [Team] to implement [Feature]...
General Guidelines
This is the core of your resume. Use reverse-chronological order (most recent first). Start each bullet with a strong action verb. Focus on achievements and impact, not just duties. Use numbers to quantify your impact (dollars, percentages, time saved, users affected). Show progression and increasing responsibility.
Avoid This
Avoid passive language like "Responsible for..." or "Tasked with...." Don't list every single daily task; focus on significant contributions and measurable outcomes. Avoid jargon that recruiters outside your field won't understand.
Real Examples
Practical example showing do's and don'ts for experiences
Don't
Handled invoices, worked with customers, and helped with collections tasks every day.
Do
Processed 500+ invoices and cash receipts each month, helping maintain accurate aging reports and reduce late payments by 30%.
Don't
Worked on accounts receivable processes and other finance duties as needed.
Do
Partnered with sales and customer success to resolve billing disputes faster and keep customer balances current.
Quick Tips
- Use strong action verbs to start each bullet point such as 'implemented', 'streamlined', or 'optimized'.
- Quantify your achievements with specific numbers and metrics, like percentages, dollar amounts, and time saved.
- Show progression in responsibilities by highlighting more complex tasks in later roles.
- Focus on the impact of your work rather than just listing duties; for example, 'increased cash flow efficiency' vs. 'processed invoices'.
05
Education
Education
Degree Name | University Name | Location Month Year – Month Year
- Relevant Coursework: [Course 1], [Course 2]
- Honors/Awards: [Award Name]
- GPA: X.X (if above 3.5)
General Guidelines
List your highest degree first. If you have significant work experience, keep the education section brief. Include your GPA only if it is above 3.5 or if you are a recent graduate. Highlight relevant coursework, academic projects, honors, or leadership roles.
Avoid This
Do not include high school details if you have a college degree. Avoid listing every single course you took; select only the most relevant ones. Don't include graduation dates from decades ago if age discrimination is a concern in your field.
Real Examples
Practical example showing do's and don'ts for educations
Don't
Bachelor of Science | University Name | Location September 2013 – May 2017
- Course: General Accounting Principles, Basic Economics, Intermediate Microeconomics, Globalization Studies, International Business Communication.
- Honor: Dean's List Fall 2014, Spring 2015
Do
Bachelor of Science in Accounting | San Francisco State University | San Francisco, CA September 2013 – May 2017
- Relevant Coursework: Financial Accounting, Managerial Accounting, Taxation.
- Honors/Awards: Dean's List Fall 2014, Spring 2015
Quick Tips
- Start with your highest degree and provide the name of the institution and location.
- Include only relevant coursework that aligns with your career goals in accounts receivable.
- Only mention GPA if it's above 3.5 or you're a recent graduate to highlight academic performance.
- Avoid including outdated education details, especially if they may suggest age discrimination.
06
Projects
Projects
Project Name | Tools/Technologies Used
- Briefly describe what you created and its purpose
- Highlight specific challenges you solved
- Link to portfolio or demo if available
General Guidelines
Projects are excellent for demonstrating practical skills, especially if you lack work experience or are changing careers. Include a link to your portfolio or demo if possible. Focus on projects that show problem-solving skills and relevant tools for the target role.
Avoid This
Don't include trivial tutorials unless you significantly expanded on them. Avoid projects that are outdated, incomplete, or irrelevant to the role you're applying for. Don't just list technologies—explain what you created and why it matters.
Real Examples
Practical example showing do's and don'ts for projects
Don't
Created a small project for practice and used a few tools to look at finance data.
Do
Built a receivables aging dashboard in Tableau from ERP exports, giving finance leaders a clear view of past-due balances, dispute volume, and follow-up priorities.
Quick Tips
- Choose projects that show billing, reporting, reconciliations, or collections process improvements.
- Explain the operational problem you solved, not just the tool you used.
- Use metrics only when they are realistic and supported by the example.
- If you include a process-improvement project, make the outcome practical for an accounts receivable team.
Frequently Asked Questions
Common questions about this role and how to best present it on your resume.
Highlight billing and collections experience, cash application, account reconciliations, aging analysis, Excel, ERP systems, and clear customer communication.
Focus on the scale of work you want to handle, the systems you use well, and the hands-on collections or billing problems you still enjoy solving.
Many employers look for accounting or finance coursework, experience with invoicing and collections, and confidence using spreadsheets plus ERP or accounting software.
Show how you moved from routine invoice processing into reconciliations, dispute resolution, reporting, month-end support, or ownership of a larger account portfolio.
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