How to Resign from a Job the Right Way: Tips & Examples

How to Resign from a Job: Essential Tips and Examples

We've all seen those dramatic movie scenes where someone dramatically declares "I quit!" while gathering their belongings. In reality, that's not the way to professionally resign from a job. Some individuals might even resort to simply disappearing, leaving the company and coworkers without any warning. However tempting it might be to abruptly leave a job you dislike, it's crucial to prioritize respect and professionalism.

Avoid announcing your departure on social media before informing your manager, updating your LinkedIn profile prematurely, or sending a casual resignation text. Similarly, telling all your colleagues about your plans before speaking with your supervisor can create an uncomfortable situation.

If any of this sounds familiar, you're in the right place. It's essential to understand the proper way to resign and what steps to take before making the decision to leave.

Key Considerations Before Resigning

Before you tender your resignation, consider these important questions:

• Do you have a confirmed job offer lined up?
• How will you respond if your current employer counters with a promotion or raise?
• What will you do if your employer asks you to leave the position immediately?

The Right Way to Resign from a Job

1. Resign in Person: Share the news with your manager before informing your colleagues. Schedule a private meeting with your boss to discuss your decision. You can request a brief meeting to discuss something important without revealing the topic beforehand. Deliver the news of your resignation face-to-face. Your boss might offer you a promotion or a salary increase, which could influence your decision. However, carefully evaluate what is truly best for your career. Assure your boss that you'll do everything you can to ensure a smooth transition for the new team member and consider preparing a transition plan. Remember that you might need a reference in the future, so it's best to maintain a positive relationship with your employer.

2. Provide Two Weeks' Notice: Consult your employee handbook for the company's policy on terminating employment. This will inform you about the required resignation notice period, any benefits you're entitled to, and what to do with unused sick leave. Providing two weeks' notice allows your employer sufficient time to find a replacement. Inform your boss of your plans before submitting anything in writing. Scheduling a meeting beforehand demonstrates your respect for your manager.

3. Leave on Good Terms: Bid farewell to your colleagues and maintain contact with them. Nurturing your network is valuable for future job opportunities. While starting a new job can be daunting, leaving your current position with gratitude can create a lasting positive impression, even if you're leaving for a valid reason. You never know when your professional paths might cross again with former bosses or coworkers. Avoid speaking negatively about your current organization or the company as a whole. Remember that it was a place that supported you, and it's not worth carrying negative feelings into your new role. Approach your new job with a positive attitude.

4. Submit an Official Resignation Letter: Your resignation letter will be kept on file, so keep it concise and direct. Include your expected last day of employment. Offer your feedback for the exit interview, but avoid expressing negative emotions in the letter. It's best to write a straightforward resignation letter without lengthy explanations for your departure or unsolicited advice for the company. Address the letter to your direct supervisor and maintain a formal tone.

5. Clean Up Your Computer Data and Personal Belongings: Make the transition easier for your replacement. Remove all personal items from your desk and clean up your computer. Be proactive and take the initiative to clear your workspace and delete any personal data from your company computer.

6. Express Gratitude: Thank your boss for the mentorship and opportunities they provided. Be prepared for a range of emotions from your boss. Even if you don't particularly like your boss, show grace and acknowledge their role in your professional development. There may be various reasons for leaving your job, but view it as a learning experience. Leaving on a positive note, even if your boss was challenging, can be commendable and set a good example. Maintaining positive relationships can lead to future opportunities.

7. Return Company Property: Be firm about your decision to resign. It shouldn't appear to be a spur-of-the-moment decision made in haste. If you have a disagreement with your boss and want to quit, ensure it's a well-considered decision. Familiarize yourself with the standard procedure in such situations. Your employer may request that you leave immediately. In that case, be prepared to return the company laptop, phone, and any other company property.

When Should You Announce Your Resignation?

Resigning on a Friday can be advantageous, as it gives your employer time to process the news, especially if you're a key employee. Additionally, quitting on Friday afternoon allows you to leave the office relatively soon after announcing your departure. Quitting early in the morning might mean facing your boss and coworkers for the entire day.

Final Thoughts

Resigning from your job while maintaining positive relationships with your boss and colleagues requires tact and professionalism. Avoid burning bridges and strive to handle the situation with grace, even if you're eager to leave. There's a right and wrong way to resign, so prioritize professionalism until the very end.

Frequently Asked Questions

How should I handle my ongoing projects when resigning from my job?

When resigning, it's professional to offer a transition plan for your ongoing projects. Communicate with your manager to determine how best to hand over your responsibilities, whether that's completing certain tasks before your departure, documenting your work, or training a colleague. This shows commitment to your team's success even as you exit.

Is it necessary to provide a reason for my resignation in the resignation letter?

While you're not obligated to provide a reason for your resignation in the letter, offering a brief and genuine explanation can maintain transparency and professionalism. Keep it positive and concise, focusing on your future plans rather than any negative experiences at the company.

How can I ensure I leave on good terms with my employer after resigning?

To leave on good terms, communicate openly and respectfully with your employer about your decision to resign. Offer adequate notice, assist with the transition, and express gratitude for the opportunities you've had. Aim to maintain positive relationships with your colleagues, as networking and references can be valuable for your career.